Candidate Representation

To maintain/retain representation:

• Maintain consistent, value-driven communication with your network to foster meaningful, long-term relationships.
• At a minimum, engage with each contact every 90 days to ensure top-of-mind presence and continued rapport. All interactions should be thoughtfully documented in the ATS to support strategic follow-up and relationship management.
• If there is no recognized activity logged in the ATS within a 90-day period, TM’s will receive 25% of the Talent Manager side of the deal if they are SCOOPED. See SCOOP details below.
• After six months without recognized activity, the Candidate becomes Open to be Prescreened and represented by a new TM. However, if the previous representing TM logs Recognized Activity before another TM logs a new Candidate interview / Prescreen, then the previous representing TM’s representation is re-established for an additional 6 months.
• TM’s are expected to uphold the integrity of our candidate data and representation protocols. Members can only change the candidate representation field within the ATS if the criteria above have been met.
• Randomly changing candidate representation, without reason/cause, is in violation of this guiding principle and will result in an immediate loss of representation and/or commissions.

The “SCOOP” – Matching Candidates Represented by other TM’s

• Any TM can call any candidate and represent them to a job; that is if no other TM has called or represented them for the same job the Scooper is intending to represent them on.
• It is the responsibility of the SCOOPER to pre-qualify the candidate. Do not depend on prior notes entered by the Prime TM.
• 24-hour pause/hold:
  • If the Prime TM has pipelined a candidate to a specific job within the ATS or has attempted to connect with the candidate (with a note in the ATS indicating so), The SCOOPER cannot reach out to this candidate within this 24 hours period.
  • If the Prime TM fails to connect with the candidate in this 24 hour period, then the Scooper TM is free to reach out and attempt to represent the candidate.
• In all cases the Scooping TM (TM2) must cc’ in the Prime TM (TM1) on the candidate submission to the CM.
• If TM2 does not CC in the Prime TM1 on the candidate submission, or provide written notification prior to the client interview, then TM2 will forfeit commissions on this placement.
• Commissions will be split as per below:
  • If TM1 and TM2 are doing their job as described within this GP (logging activity, working to find a candidate for the job, maintaining contact and building a relationship, etc), then the standard split on a SCOOP is 50/50.
  • If there has been no Recognized activity in the ATS (2 way communication) within a 90 day period, the Prime TM (TM1) receives 25% of the TM portion. Therefore, the SCOOPING TM (TM2) will receive 75% of the TM portion.
• It is important that expectations have clearly been defined and agreed upon by both TM1 and TM2. By default, there is no division of TM responsibility – the SCOOPING TM (TM2) is responsible to qualify the candidate, submit to the JO, work with the CM and handle any interview prep and job offer, complete references, etc.
• The Scooping TM (TM2) is also required to maintain communication per the communication schedule.
• If TM1 and TM2 agree to support this placed candidate in another way, it is required this agreement be documented in the candidate record card. Ensure that the placement ID is included in the note.
• The SCOOPING (TM) is not taking over candidate representation while the candidate is on assignment. However, the PRIME (TM) is still required to maintain communication.